COMPANY QUALITY PLAN
Quality Plan For Electrical And Instrumentation Works
CONTENTS
1. INTRODUCTION
2. PURPOSE
3. SCOPE
4. REFERENCES
5. ORGANIZATION
6. QUALITY SYSTEM DOCUMENTATION
7. MANAGEMET REVIEW OF CONTRACT REQUIREMENTSS
8. REVIEW OF CONTRACT REQUIREMENTS
9. DOCUMENT CONTROL
10. PROCUREMENT OF MATERIALS
11. PRODUCT IDENTIFICATION AND TRACEABILITY
12. PROCESS CONTROL
13. INSPECTION AND TESTING
14. CONTROL OF INSPECTION, MEASURE AND TEST EQUIPMENTS
15. IDENTIFICATION OF INSPECTION / TEST STATUS
16. CONTROL OF NON-CONFORMING PRODUCT
17. CORRECTIVE AND PREVENTIVE ACTION
18. HANDLING, STORAGE, PACKAGING, PRESERVATION
19. CONTROL OF RECORDS
20. TOOLS AND EQUIPMENT
21. SAFETY AND RISK ASSESSMENT
22. INTERNAL QUALITY AUDITS
23. TRAINING
ANNEXURE A – INSPECTION & TEST PLAN / CHECKLIST FORMS
QUALITY PLAN
1. INTRODUCTION
The intention of this Quality Plan is to direct the staff of our Company with regards to their
required duties and to provide sufficient assurance that the work undertaken will achieve
acceptable standards and meeting Company’s Policy and its objectives stated as follows:
– Provide Quality Products and Services to satisfy our customers’ requirements.
– Strive for continuous improvement through a focused and
Process Oriented Quality Management System.
This Quality Plan defines procedures to be followed to ensure and control the quality of all
construction activities and describe the responsibilities in the organization for the assigned
contract.
Quality plan will be updated as necessary during the contract.
It is the responsibility of all Ampere Electromechanical Engineering staff to understand and
conform to the requirements of this Quality Plan and its associated documents.
2. PURPOSE
The purpose of this Quality Plan is to ensure that the supply and installation of materials and
equipments meet the required quality standards and contractual requirements.
3. SCOPE
This quality plan will be applied to the supply, installation, testing and pre-commissioning of
Electrical and Instrumentation works.
This plan will cover the following activities for the complete duration of the contract as
mentioned on the above specification but not limited to:
Electrical and instrumentation works involving:
– Engineering and documents [applicable design work, and data according to document
requirements and specifications
– Mobilization and Demobilization
As Built Drawings
– Engineering & Design Services
– Electrical
– Substation (supply and install)
– Bus Duct Cable Tray and accessories
– Cable, Termination and accessories
– Upgrade existing Compartments
– Isolator with emergency stop and all auxiliaries
– Opening, Closing and Sealing of Draw pit
– Substation (supply and install)
– Bus Duct Cable Tray and accessories
– Isolator with emergency stop and all auxiliaries
– Opening, Closing and Sealing of Draw pit
– Equip space compartment
– Electrical Disconnection and Removal
– Instrumentation
– Bus Bar Monitoring System
– Quality, Testing and Commissioning
– Spare Parts
4. REFERENCES
– Ok Hat Group Assurance Manual
– Project Specifications
– Approved Drawing
5. ORGANIZATION
The Ok Hat Group staff in charge of the various quality related
functions shall have knowledge to identify problems, to recommend solutions and to prevent
further problems.
The functions, duties and responsibilities of Ok Hat Group site personnel involve are as follows:
(i) Project Manager – Responsible for overall execution of the project and reports to the
Construction Manager. His objectives are to ensure that the contract works are executed
in accordance with the specifications and schedules in full respect of quality and safety
requirements and to liaise with OHG, Subcontractors, and Suppliers as well as with other
departments within Ok Hat Group.
(ii) Site Engineer – Supervises Site Supervisors and construction teams reports to Project
Manager. He will also coordinate inspection and test activities in the field.
(iii) QA/QC Engineer – Responsible in conducting inspection, monitoring, witnessing,
initiating snags item, preparing necessary quality documentations. Ensure that
compliance to quality requirements / project specifications /approved drawings on site
are implemented / followed. Coordinates all QA/QC related site activities with the
Construction team and OHG. Function administratively under the Project Manager at site
but reports directly to QA/QC Department Head.
(iv) Planning Engineer – Responsible for preparing site program planning / scheduling.
Monitor periodic progress. Site progress submittal as per OHG requirements. Rescheduling of programs if changes occurs. Forecasting monthly progress. Reports to
Project Manager
(v) Site Supervisor / Foreman – Supervises field construction team, reports to Site
Engineer. His objectives are to supervise the site installation in accordance with the
approved drawings / specifications, Quality Plan and relevant procedures. He will inspect
and ensure that proper materials are being used in installations. He will also ensure that
safe working practices are strictly observed/ followed by his subordinates. Reports to
Site Engineer
(vi) Safety Officer – Implement Safety rules where necessary. Ensure that all site
Personnel and visitors adhered to the Safety rules. Carry our site surveys on a daily
basis and weekly basis. Inspect tools/equipments and personal protection equipment
arriving on site prior to issue/ use or during and when required. Conduct safety
(vii) Training programs and weekly safety “Tool Box Talk.” Record and analyze
accidents, injuries and damages
(viii) As and when they occur. Initiate/prepare safety risk assessment as or when
required. Reports to Project Manager.
(vii) Storekeeper – Responsible in receiving and issuing of all materials involved on site
erection including consumables, tools, testing equipments. Ensure the safe keeping of
all materials at the store provided with proper identification as per project specification
requirements. Generates reports to any damage or shortage of materials received as
well as the status of materials issued and balance. Responsible in maintaining of all
relevant material documents. Reports to Project Manager.
6. QUALITY SYSTEM DOCUMENTATION
The quality system comprises Quality Plan, Inspection and Test Plan, Method Statement
and supporting procedures. Completeness and currency of the documentation for the
project will be the responsibility of Ok Hat Group.
7. MANAGEMENT REVIEW OF THE QUALITY SYSTEM
The quality documents, quality systems and its implementation will be reviewed monthly by
Ok Hat Group General Manager. Other meetings will be convened as
ad hoc when issued relating to quality need to be addressed and cannot be held over till the
next scheduled meeting.
8. REVIEW OF CONTRACT REQUIREMENTS
Contract requirements shall be reviewed to determine whether or not they are adequately
defined. If not, technical queries will be raised to obtain the necessary information or clarification
from the client.
The capability of our company will also be reviewed to ensure that the specified requirements of
the project can be met. If not, necessary steps / actions will be taken to meet the requirements.
9. DOCUMENT CONTROL
A list of all the people who possess a copy of documents effecting quality shall be maintained,
so that they will receive an up-to-date copy of revised documents to prevent the use of obsolete
information.
Transmittals of the documents will be submitted using a document transmittal form. Approved
drawings are to be marked with “For Construction” and one copy to be maintained in the office
which is marked with “OFFICE COPY”, and one copy to be issued to construction team which is
marked with “SITE COPY”. Drawing index / register showing copy holder to be generated and
issued to site construction bi-weekly basis or a required for verification and checking of latest
drawings. Old revision drawings shall be marked with ‘SUPERSEDED” and kept for future
reference. Field changes against approved drawings shall be marked up / reflected in the
drawing with red ink by Supervisor in charge and submit to Engineering for AS-Built and be
submitted to OHG at the completion of the project. “Red Line” drawing to be hand over to AEE
on the completion of site installation prior to the final “As-built” that will follow.
10. PROCUREMENT OF MATERIALS
The contract specification and the contract drawings shall be reviewed to identify material
requirements.
The potential suppliers of materials shall be assessed for their capability, materials quality and
service promptness.
Materials to order will be checked against the approved material submittal sheet prior to placing
the order.
For the necessary materials, technical data shall be collected and reviewed for its quality and
performance. It will be submitted to AEE for the approval to use it in the project. As soon as the
approval is received from them, materials shall be ordered considering its delivery period.
11. PRODUCT IDENTIFICATION AND TRACEABILITY
Materials delivered to the stores are stored separately with tags which show material
description, job number and quantity, so that it can be easily identified by site personnel and to
ensure that correct material is installed. The site storekeeper keeps a record of all the materials
available on site for each area / project.
Circuit in the distribution board / junction boxes will be suitably identified during installation by
the Site Supervisor.
12. PROCESS CONTROL
This is to ensure that materials and equipment are received, stored, erected and commissioned
in accordance with applicable internal and/or contractual specifications and requirements.
Site Engineer / QA/QC Engineer or Site Supervisor and Storekeeper shall:
– verify that the received materials are acceptable and in compliance with the electrical Code
in effect
– verify that the electrical installation work is in accordance with the specified requirements
(including Electrical Code requirements
– verify that the records documenting the inspection activities and traceability of the materials/
equipments is maintained.
Site personnel shall be given proper training for fixing and connection methods if they encounter
with new system wiring or installation of sophisticated electrical equipment. The method
statement shall be referred for specific tasks.
13. INSPECTION AND TESTING
For inspection and testing refer to our ‘Inspection and Test Plan.’
Once materials are delivered to the stores, it will be checked against LPO, Delivery Order and
physically verified that the correct materials with required quality and quantity are delivered.
Furthermore, all deviation s in respect to quantities, conditions and requirements as specified by
purchase order such as losses, damages, overages, shortages, not ordered shall be noted. This
Information is immediately then passed on to the SLE / Purchase Officer for further action and
rectification.
A detailed inspection will be performed on all materials (For Free Issued and Ok Hat Group Supply) received at job site and installed by the Site Supervisor
in order to assure that only acceptable items are used in a proper manner. Any damage /
defective materials received will immediately reported to OHG for necessary actions.
All installation performance shall be checked and are recorded in Inspection Records pertaining
to that system / operation.
Periodic inspections will be carried out in between each phases of installation.
The contractor shall offer regular stage inspections to the Client throughout the installation
period or prior to any testing with at least 24 hour notice thru “RFI” (Request for Inspection)”.
An overall pre-commissioning test will be carried out in the presence of clients authorized
personnel with the same notification as above and the reports shall be made and get assigned
off by the witnessing party.
A final inspection shall be offered to the Engineer accompanied by a list of items that are
outstanding at the time of the inspection.
14. CONTROL OF INSPECTION, MEASURE AND TEST
EQUIPMENT
Test equipments necessary for testing and commissioning will be provided and are given with a
unique identification.
Test equipments to be used for testing will be calibrated and will be maintained in good
condition. List register of all equipments will be provided for proper tracking of calibration /
expiry date. Validity of calibration will be one year or as per manufacturer’s recommendation.
When deviations occur, test equipments will be re-calibrated and be returned to site. For all test
equipments for re-calibration, one week notice shall be given to the site users by the Company
stores Department Head. Replacement of the same will be arranged when necessary to avoid
site work interruptions.
15. IDENTIFICATION OF INSPECTION / TEST STATUS
The primary identification of inspection / test status will be through inspection records.
If any of the electrical system found to be faulty, it will be recorded in Inspection Records and
shall be marked on the electrical equipment so that accidental energize is prevented.
16. CONTROL OF NON-CONFORMING PRODUCT
If material is found to be non-conforming, it shall be recorded and the material kept aside and
marked to avoid any accidental installation.
If any installation / product found to be con-conforming, it will be recorded in a “Non-Conforming
Report” (NCR) form. Whenever necessary, corrective action shall be taken as soon as possible
to close the issue. NCR’s shall be recorded in the NCR log / register for easy tracking /
verification purposes.
If it is considered that a particular non-conforming product can be used, concession request will
be send to OHG requesting authorization to use that product.
17. CORRECTIVE AND PREVENTIVE ACTION
If a non-conformance is identified a short term corrective action will be taken to locate the fault
and the faulty parts will be replaced and retested for its conformity.
If a fault occurs regularly, long term corrective action will be taken (i.e. the fault origin will be
analyzed so that necessary action may be taken to eliminate that particular fault).
18. HANDLING, STORAGE, PACKAGING,PRESERVATION AND
DELIVERY
Equipment and materials shall be protected in good condition against dust and extreme climatic
conditions by storing them in available covered storage / suitable environment, and locations
are provided with proper labels / identification (i.e. sign boards, etc.) for easy traceability and
retrieval.
All materials and equipment shall be stored properly before installation according to
manufacturer’s recommendation.
These materials shall then be delivered for installation as per the site requirement.
19. CONTROL OF RECORDS
Appropriate inspection records and Drawings, “Red line As-Built Drawings” will be maintained.
All records will be filed systematically will be submitted to OHG prior to the final hand over of the
project.
Contractor also shall retain the necessary documents for any clarification in the maintenance
period at least one year.
20. TOOLS AND EQUIPMENTS
Proper tools and equipments will be utilized on site. Consistent checking of tools will be
maintained, most especially on Electrical tools / sockets, testing equipments, moving and
stationary equipments.
21. SAFETY AND RISK ASSESSMENT
The contractor shall be responsible for all necessary safety measures at all times. All related
works shall be executed in accordance with OHG Health and Safety Requirements.
Ensure that Personal Risk assessment will be initiated on site prior to start of work and as or
when required.
22. INTERNAL QUALITY AUDITS
Internal audits will be carried out to check the timely completion of the quality records and their
concurrence when the inspection requirements of various types of work.
Audits will also be carried out to verify that site personnel are issued the latest applicable
documentation to be submitted to OHG prior to start of field work.
23. TRAINING
The training needs for each level within the company to maintain the quantity standards will be
assessed. Training will be provided to meet any identified needs.
Training plan or manuals shall be submitted to OHG for approval.